RESOURCES

Health in Action Request-For-Proposal

Standard FPHNYC (funding agency) RFP: describes eligibility, application and review process and timeline, key dates and priorities, and includes an application template

Health in Action Request-For-Proposal Announcement

Standard FPHNYC (funding agency) announcement: promotion text for RFP

Request-for-Proposal Announcement - Posts

Short RFP description can be posted online, on social media, and shared with partners to share with their networks.

Health in Action Request-For-Proposal FAQ

FAQ compiles questions collected during the RFP Q+A process and shares standardized responses; purpose is to ensure all applicants have access to the same information.

Health in Action Proposal Showcase Agenda

Sample agenda to manage participants in a showcase of project proposals; the purpose of this event is to allow panelists and grant applicants to interact and better understand projects. Funders and community members can also attend to better understand projects and applicant organizations.

Health in Action Post-Workshop Survey (English) | Spanish Version

Standardized evaluation tool to capture participant experience at HIA workshops; results can be used for internal process improvement, to share with funders or request additional funding, and to share back with workshop providers for process improvement.

Health in Action Panel Application (English) | Spanish Version

Sample application form to solicit panelists; can be distributed via email, hard copy, or online form; includes instructions, timeline, and eligibility

Health in Action Panel Award Letter (English) | Spanish Version

Sample letter the funding organization can share with panel applicants to notify them of their acceptance decision

Health in Action Panelist Letter of Acceptance (English) | Spanish Version Sample Letter of Acceptance outlining panelist responsibilities and compensation; purpose was to set up a formal agreement between city and panelists

Health in Action Panel Training Agenda

Sample agenda for panelist training; NOTE: This training was for experienced panelists, so it was fairly focused and succinct and did not require introductions, ground rules, etc.

Health in Action Proposal Scorecard

Sample scorecard for panelists to review project proposals

Health in Action Proposal Review

Scorecard template to help panelists objectively review grant applications; these can

be used as paper forms, but we recommend plugging these questions into an online platform like Survey Monkey, Alchemer, Google Forms, or MS Forms for easy tracking and analysis.

Health in Action Virtual Review Instructions

Operating plans, roles, and instructions for a fully virtual panel review process

Health in Action Deliberation Facilitation Guide

Operating plans, roles, and instructions for facilitating a deliberative panel

Health in Action Small Group Deliberation Guide

Operating plans, roles, and instructions for facilitating small group deliberations

Planning and Leading Deliberation - Mini-Guide

A mini-guide providing key steps and approaches related to Participatory Decision-Making that can support the Health in Action deliberation approach.

Health in Action Notification Emails

Standard DOHMH email to grant recipients and non-accepted applicants; purpose is to facilitate transparency and open communications

Health in Action Project Plan Template

Standardized grant management and evaluation tool ensures that all grantees have measurable, achievable goals; responses are used to hold grantees accountable and to develop milestones for tracking grantee success and can be used to tailor the HIA Final Report template to the specific goals and activities of each grantee

Health in Action SMARTIE Objective Worksheet

Template/worksheet for grantees directing how to write a SMARTIE goal; this builds capacity by helping grantees to write succinct, transferable goals that align with DOHMH and assist with project evaluation. We asked all grantees to translate project goals into SMARTIE goals so they would be easy for us to define, share with partners, and measure.

Health in Action Mid-Year Check-In Agenda

Agenda to guide checking in with grantees at the mid-grant point; dual purpose is to promote learning and collaboration and evaluate progress on project goals.

Health in Action Year End Meeting Slides

Slide template for grantees to submit and share project progress at the grant end point; purpose is to facilitate shared learning between partners, celebrate shared wins, and evaluate project progress.

Health in Action Final Report Template

Standardized evaluation tool to capture quantitative and qualitative feedback from grantees regarding the impact of their projects and their experiences participating in Health in Action; responses can be used to share with grantees for process improvement and project advertising, to report back on impact and experience to funders and panelists, and for internal process improvement.